City Clerk of Hartford, Wisconsin, USA

The Office of City Clerk is located on the first floor of City Hall.
	Lori Hetzel, City Clerk (262) 673-8201 email Pat Borlen, Deputy City Clerk (262) 673-8202 email		MAILING ADDRESS: Office of City Clerk 109 North Main Street Hartford, WI 53027 HOURS: Monday - Friday, 7:30 am to 4:30 pm
	Link to Municipal Code
	Link to Printable Forms including Absentee Ballot Application
	Open Meeting Documents Available On-Line: Common Council Agenda for July 27, 2010 Executive Summaries for July 27, 2010 Minutes of the Common Council from the past 12 months Aldermanic District Map Commission, Committee and Board Assignments		PLEASE NOTE: The agendas, meeting minutes, notices and postings on this site are for convenience purposes only and may not represent the most current version. Therefore, they are not considered the official copy nor should they be considered a legal representation of the official copy. If you require a copy of the official version of one of these documents, please contact the office of record for that document.
The office of City Clerk performs a wide range of duties as outlined below:
MEETINGS: Attend meetings of the Common Council, Finance & Personnel Committee, Public Works Committee, and Board of Review as well as other meetings as required. Provide an accurate recording of the proceedings; prepare and distribute meeting agendas, minutes, and other accompanying information for Common Council members and other Boards, Committees, and Commissions; assist in the preparation of ordinances and resolutions and codification of the same; maintain affidavits of publication; prepare, publish and post meeting agendas, bid official notices, public hearings, and other information as required by law; identify and notify appropriate property owners and residents affected by City action; and maintain a monthly calendar of all City meetings.		PURCHASING: Ensure that all purchasing policies as established by the Common Council and the City Administrator are being complied with uniformly and consistently by all municipal departments and employees.
		RISK MANAGEMENT: Act as the City’s Safety Coordinator by performing responsible work in the development and implementation of job safety and training programs for the City of Hartford; maintain a complete record of individual employee training and other safety records; provide for annual facility inspections of all City departments to ensure that the City is in compliance with OSHA and DOC regulations; review all safety policies on an annual basis.
RECORDS: Serve as the official custodian of all City records, public documents, corporate seal of the City; certify, attest, and record legal documents including ordinances, resolutions, contracts, deeds as required; enter every enacted ordinance and resolution into the permanent record of the City; oversee the records management program, including retention, disposition of official documents; certify tax roll, assessment roll, and documents; maintain all papers and records open to inspection during normal working hours; administer the oath of office and serve as notary public.		INSURANCE: Maintain an accurate list of all City-owned vehicles, buildings, property in the open, vehicles and contractors equipment; process all worker comp claims and other insurance claims; monitor all insurance claims against the City.
		LICENSES AND PERMITS: Administer the issuance of permits and licenses for intoxicating liquor/fermented malt beverages; operator/bartender; picnic/gathering; direct seller’s; cigarette; electrician; weights & measures; fireworks; secondhand dealer; and other miscellaneous permits in accord with applicable Wisconsin Statutes and City ordinance regulations.

ELECTIONS: Perform the duties required by Wisconsin State Statute relating to elections including overseeing the election process; record update voter registration information; inform the public of all presidential, state and local elections along with state and referendum voting; arrange for polling places and recruit, train, and supervise poll workers; provide for absentee ballots and supplies required for the conduct of elections; test the automatic Marksense tabulating equipment; deliver the election results to the County Clerk; serve on the Board of Canvassers for local elections and prepare official Board of Canvas Statement relating to election results.		Registering to Vote To register to vote, please come to the City Clerk’s office at City Hall between the hours of 7:30 a.m. and 4:30 p.m., Monday-Friday. On election day only you may register to vote at your polling place. To register to vote you must be a United States citizen at least 18 years old, live in the City of Hartford for at least 10 days, and not be a convicted felony still required to report to probation or parole officer. For purposes of voter registration, a form of identification constitutes acceptable proof of residence if it includes a current and complete name including both the given and family name and a current and complete residential address including a numbered street address if any and the name of municipality. Forms of identification which constitute acceptable proof of residence when they contain the information specified about include the following: 1) Wisconsin motor vehicle operator’s license, 2) Wisconsin identification card, 3) Utility bill (gas, electric, or telephone service statement), 4) Library card, 5) Real Estate tax bill or receipt of the current year, 6) Any other official identification card which contains your name and complete residential address. If you cannot supply acceptable proof of residence your registration form can be substantiated and signed by one other elector who resides in your municipality, corroborating your residency information. The corroborator must then provide acceptable proof of residence. The registration form requires either your driver’s license number or the last 4-digits of your social security number.
City of Hartford Voting Locations: Polls are open on election day from 7:00 a.m. to 8:00 p.m. District 1 Hartford Recreation Center 125 N. Rural Street District 2 City Hall Community Room (1st Floor) 109 North Main Street District 3 City Hall, Public Library (2nd Floor) 109 North Main Street Click here for a map of voting districts
Voting Absentee You must be a registered voter to receive an absentee ballot. If you are a registered voter and wish to receive an absentee ballot, please come to City Hall between the hours of 7:30 a.m. and 4:30 p.m., Monday-Friday, and complete an application form or provide a statement in writing requesting an absentee ballot. The written request must include your voting address, the address where the absentee ballot should be sent, along with your signature. In order to receive an absentee ballot by mail the application must be received by the Clerk no later than 5:00 p.m. on the Thursday before the election. All voted ballots must be returned to the Clerk’s office so they can be delivered to the proper polling location before the polls close on election day. Any ballots received after the polls close will not be counted. In order to vote absentee before election day, please request an absentee ballot in person at the Clerk’s office. This can be done until 5:00 p.m. on the day before the election.
Click here for an important legal notice